UHNA Board Meeting: May 23, 2022

UHNA Board Meeting

May 23, 2022

In attendance: Emily, Laura, Lisa, Hugh, David M.

Agenda:

• Schedule - See Spreadsheet

  • ALL Trucks are confirmed

  • Permit is for 4 - 8 pm, including set up and tear down

• Responsibilities - See Spreadsheet

  • Everyone on the board is responsible for heading up 1 night

    • Need # of sales for the night

    • Need total $ of sales for each night

    • Look @ Checklist for the day on the spreadsheet

  • Check Spreadsheet for “Week Of” Duties

  • Laura is Out of the Country June 24-July 11

  • Lisa is Out of Town from July 16 - August 3

  • We are missing live music performers for the final date - Donna

    • UHNA w/pay each performer $50

  • We are NOT rescheduling due to weather. Only canceling IF the Food Truck decides to cancel.

  • Noise App - NO more than 55 decibels

    • Be aware of the noise level @ each event

• Flyers/Posters -

  • Will print the Food Truck Fliers and laminate them. Then ziptie them to various posts in the neighborhood, park, etc.

  • Hugh w/print 600 fliers

    • 570 (approx) to Bradley for Friday Folders

    • Lisa will forward pdf to TJ for distribution

    • Laura will forward pdf to Hamilton for distribution

• Printing

  • Hugh w/print up and see how it looks by 8 ½ x 10. Make changes as necessary.

• Putting up flyers/posters

  • Passing out fliers to immediate neighbors

• Email/Social Media Schedule

  • UHNA.com - Emily

  • FB - Lisa

  • NextDoor - Lisa

  • Laura - Notification Flier

    • Hugh w/print and Laura can mail to those few residents. Emily w/follow up in person w/neighbor on the corner

  • “Call to Action” email - May 31st

• Movie Night Provider is booked & a 25% Deposit has been paid

  • Pick movie for movie night

    • Laura - QR Code on Flier - Voting Open til July 7th

      • Ratatouille

      • Encanto

      • Soul

• Yard Games - Buying Tic-Tac-Toe?

  • Hugh will drop of & pick up Corn Hole, Donation Bin and Posters for all events

  • Lisa will donate Bean Bag Clown for kids fun activities @ events

• Sponsors/Sponsorships - Sponsorship Levels Jeff & Boy Scouts

  • $150: Logo on flier/social media

    • Pet Station - Dogs can come to the park for the events

  • $300: Logo on flier/social media and table/signs at event

  • $500: Logo at flier/social media, table/signs at event, logo on website for 1 year

• Website updates

  • Food Truck page

  • Movie Night page

  • Update donation page

  • Business Levels - Sponsorships

    • $150: Logo on flier/social media

    • $300: Logo on flier/social media and table/signs at event

    • $500: Logo at flier/social media, table/signs at event, logo on website for 1 year

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